Building forms
Form settings
The public link
Every form gets a link of the form /f/your-form. The last segment is generated when the form is created and can be changed in Settings to something readable before you share it.
Links are unique across the whole platform, so a name someone else has taken will be refused. Lowercase letters, digits and hyphens only — anything else is converted for you rather than rejected.
Access
| Setting | Effect |
|---|---|
| Require sign-in | Only signed-in users may submit. The form says so up front rather than letting someone fill twenty questions and then bounce off a refusal. |
| Password protection | A password is required before the form can be submitted. The flag only takes effect once a password has actually been set — otherwise the form would demand one nothing could satisfy. |
| Allow multiple responses | Off means one response per respondent, checked against sign-in where available and a device fingerprint otherwise. |
Limits
| Setting | Effect |
|---|---|
| Response cap | After this many responses the form closes itself and says so. Useful for limited places on a course or a workshop. |
| Expiry date | After this moment the form stops accepting responses and tells visitors it has closed, rather than 404-ing as though the link were wrong. |
Both produce a “no longer accepting responses” message rather than a missing page. Someone who arrives late had the right link; telling them otherwise sends them off to ask for it again.
Notifications
Add email addresses to be notified when a response arrives. Each is sent a summary, not the full response — an inbox is the wrong place for collected data, and forwarding one email should not forward someone's answers.
Status
A form is always in exactly one of four states:
| Status | Meaning |
|---|---|
| Draft | Never published. The public link shows nothing. |
| Published | Live and accepting responses. |
| Closed | Was live; reached its cap or expiry, or was closed by hand. Visitors are told it has closed. |
| Archived | Retired. Responses are kept and remain exportable. |
Deleting a form is a soft delete: it moves to Trash, where it can be restored. Responses survive the whole time.